Chapter Volunteer

Alumni Chapters are an extension of UW-Stevens Point in regional communities. Chapters facilitate communication between alumni and the University; among alums in their area; and with prospective students and other friends of UW-Stevens Point. To that end, chapter members host events and organize various activities that bringing these constituencies closer together for the benefit of all.

If you are a UW-Stevens Point alumni chapter member, or would like to become one, and would like plan an event in your area, fill out the Chapter Member Volunteer Form.

What the Alumni Office can do to facilitate a successful event:

  • Provide contact information for alumni in your area
  • Proof, print, and mail your invitations
  • Send a representative from UWSP if you have more than 100 positive respondents or believe that a staff member should be present for other reasons.
  • Provide blank name tags and thank you cards

What YOU can do:

  • Coordinate logistics of the event in your area (location, time, number of invitees, etc.; see the Event Planning Checklist, for more details)
  • Create the invitation for your event
  • Thank those who attend

Frequently Asked Questions

Q: If I send out letters on my own to encourage attendance, will I be reimbursed?
A: If your letters are encouraging alumni to attend your event, please send a copy of your letters and a receipt for postage to the alumni office. You will be reimbursed for postage.

Q: What if I have to make long distance calls to plan the event, or call alumni from out of the area to encourage them to attend the event?
A: If you have long distance charges related to event planning and marketing, please highlight them on your phone bill and send a copy to the alumni office for reimbursement.

Q: Do I have to form a committee to plan each event?
A: No. We ask that all chapter members get together to plan one large event for your area each year, but other than that, you may plan smaller events on your own at any time.

Q: How do I know whether or not a staff member should be present?
A: In order to have a staff or faculty member at your event we ask that you keep track of RSVP’s for the event. If your event has more than 50 attending, we will do our best to send a faculty or staff member. In addition, if a staff member is already planning to be in your area during your event, he or she may be able to stop by. If you believe that a staff member should be present at your gathering for any reason regardless of RSVP’s, be sure to contact the Alumni Office and we will discuss each event on a case-by-case basis.

Q: What is the time commitment for being a chapter volunteer?
A: The time commitment is as little or as much as your schedule allows. The Alumni Office estimates that you will spend approximately 15 to 25 hours each year as a regional program volunteer.

Q: What if I have other questions?
A: We’re here to help! If you have any questions, please feel free to contact us at 1-877-POINT01 (764-6801) or by sending an e-mail to alumni@uwsp.edu. An Alumni Office staff member will contact you approximately one week after receiving a signed copy of the Chapter Member Volunteer form. We will also check in with you periodically to see how you are doing.

©2017 University of Wisconsin-Stevens Point

University Advancement
2100 Main Street, Suite 134 • Stevens Point, WI 54481-3897 • Phone: 715-346-3812
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