Data & Information Policies

Giveaway policy

The UWSP Alumni Association can provide prizes for events on a case-by-case basis. Please contact the Alumni Office with any requests.

Email policy

The UWSP Alumni Association can send an email out on behalf of a group to promote an event that supports the university or its strategic plan. Replies will automatically come to the Alumni email inbox, except in special cases, in order to ensure timely updates, capture of accurate information and responses to questions. Responses can be relayed to the original request, if needed. It is against our policy to release lists of email addresses.

We ask that you have your email message branded per the UWSP Communications Standard manual, available from the University Communications and Marketing Office, prior to sending it to the Alumni Office. If any fundraising is involved, the email message must be approved by the UWSP Foundation. Turnaround time is two weeks for email requests.

Mailing list policy

The UWSP Alumni Association is happy to work to assist departments and alumni groups in connecting with classmates. We can work with your group and the UWSP mail house to ensure a large scale mailing goes out in a professional manner. We will send any list to the Mailing Services that you are using for them to merge on your mail piece. It is against our policy to release lists of addresses. We ask that you have your mail piece branded per the UWSP Communications Standard manual, available from the University Communications and Marketing Office, prior to sending it to the Alumni Office. If any fundraising is involved, it must be approved by the UWSP Foundation.

Contact information policy

The Alumni Office can act as a conduit among members of the UWSP community. Messages from alumni/faculty will be forwarded by the Alumni Office to university alumni, along with a note stating that the sender is trying to contact them. This method leaves further contact up to the recipient of the message.